Setting up a secure area for your site, ensures that content cannot be accessed unless the user is logged in. Common uses for this functionality are to add a secure governor's area, staff page, or a homework area. You can make sure that only specific people have access to the area within your site and set a role to give certain people access to edit the area.
Prerequisites
To begin with, you'll need to make sure that you have
When assigning the permissions for the role, if you only want the logged in user to view the content, not edit, make sure that they are only given view permission.
Setting up your Secure Area
Now you've got your role and user ready, you can start to create your secure area.
After creating a new role you must link it to a page. If you don't users with that role will not be able to access or make any changes to the specified part of the website. By default, Administrators, Publishers and Writers are already associated with all website areas.
- Navigate to the page where you would like to associate your new role.
- Select Security from the Edit tab:
Access security options for the page/item
A drop-down is displayed for Inherit Settings:
Select No to implement new security settings that differ from the parent page. This will show all available security options for this page/item:
Add password protection or make it publicly available
- Set Public Access to No to secure this page. Users assigned roles for access will need to log in to view or edit its content. If logged out, a login option will appear in the content area when navigating to this page.
- Set Public Access to Yes if you want all visitors to see the page.
This action will enable password protection for the page, ensuring that only users assigned specific user roles will have access. Only those authorised individuals will be able to log in to this page.
Select roles that can access or edit the page/item
The menu refreshes to show a list of roles associated with the page:
Check one or more roles to associate them with the page.
Always leave Administrator checked so that you can always access this area.
If the page is secure, users will be required to log in to access the content:
By default, the wording above the login fields will say:
To access this area we need you to login using the email address and password provided to you by the school. Please enter this information below and click login to proceed.
If you are an administrator, you can update the message for all secure pages on the site.
Saving
Select Save on the Edit tab and choose the desired save option:
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Save Now
- If you see this option, you can save and publish your item immediately to make it live on the website.
- If you have purchased our School News Mobile App, Administrators or Publishers can select the option to send a notification to subscribed app users.
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Save Draft
- This will allow you to save your item without publishing it, and return to continue editing via Drafts on the Home tab
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Send for Approval
- This option enables you to send an item to be reviewed and approved by either an Administrator or Publisher. Once approved this item will be made live on the site.