Security Settings

If you have created a new role, the role must be associated to a page.  If a role is not associated to a page, users linked to the role will not be able access or make any changes to that area of the website.  
By default, Administrators, Publishers and Writers are already associated to every area of the website. 

• Navigate to a page where you would like to associate your new role. 
   
• Click Security from the Edit tab Admin Ribbon. 

Access Security Options for the Page/Item

• A drop-down will appear asking if you would like to inherit settings. As we are applying new security settings which differ from those security settings applied to your pages parent page, press No. this will then display all of the security options that are available for this page/item.

Add Password Protection or make Publicly Available

• Only if you would like to make this page secure, set the Public Access slider to No, this will mean that any users that are assigned to roles that have been selected to access this page will have to log into the page to view or edit its content. If you are logged out of the website and navigate to this page you will be met with a login option within the content area of the page.
• Alternatively, if you want visitors to still be able to see the page then set Public Access to Yes.
  Please note: This action will enable password protection for the page, ensuring that only users assigned specific user roles will have access. Consequently, only those authorised individuals will be able to log in to this page.

Select Roles that can Access or Edit this Page/Item

• The drop-down will now show a tick-list of roles associated with the page.  
• To associate your new role, click the check-box next to the role name. 
  We advise leaving Administrator ticked so that you always have access to this area.

• If you have made the page secure, users will be required to login to access the content
  
  
   
• By default the wording above the login fields will say:
  
  To access this area we need you to login using the email address and password provided to you by the school. Please enter this information below and click login to proceed.
  
  If you would like to change this, an administrator can update the message for all secure pages on the site.

Saving the page

Click the save button on the Edit Tab and choose the desired save option.  

• Save Now
  • If you see this option, you are able to save and publish your item immediately to make it live on the website.
  • If you have purchased our School News Mobile App, Administrators or Publishers will also be able to tick the option to send a notification to subscribed app users.  
     
• Save Draft
  • This will allow you to save your item without publishing it, and return to continue editing via the Drafts button on the Home Tab
     
• Send for Approval
  • This option enables you to send an item to be reviewed and approved by either an Administrator or Publisher.  Once approved this item will be made live on the site.