Managing Page Attachments

Every page on your website has the ability to upload attachments which can then be downloaded by visitors to your page.

• Uploading Attachments
• Renaming Attachments
• Sorting/Re-ordering Attachments 
• Deleting Attachments
• Document Review Reminders
• Saving
• Downloading Attachments

Uploading Attachments

• Scroll to the bottom of your page until you find the Upload Attachment block.   
   
  
   
• You can drag and drop files onto the block to upload or, 
   
• Click the block and a window will appear displaying files on your computer.
   
• In this window, navigate to the file(s) you would like to upload.  Select the file(s) you wish to upload and press Open.
  • You can upload multiple document formats. However, we recommend using PDFs to ensure end users can open the files.  There is a 20mb maximum file size limit. 

Renaming Attachments

• Navigate to the attachment you would like to rename.
   
• Click the attachment title text.
   
• The text will become editable for renaming.  Type a new attachment name and press Enter on your keyboard.

Sorting/Re-ordering Attachments

• Navigate to the page containing the attachments you would like to reorder.
   
• You can manually re-order items using left click and dragging the attachment to its new location.
   
• Alternatively you can re-order items using the Sort option on the Page Editing toolbar.
  
  

Note:  Attachments can be reordered within the attachment section at the bottom of your website.  Attachments cannot be placed above the main content area.  However, you can use hyperlinks within the content area to link to documents.  Explore more information about hyperlinks here.

Deleting Attachments

• Navigate to the attachments you would like to delete.
   
• Click the Delete 'x' icon:

Please Note: The attachment will only be deleted once the page has been saved.

Document Review Reminders

If you have purchased the Document Review Feature for your website, you will be able to set a date and a select an Administrator or Publisher as the reviewer.

• Scroll down to the attachment you would like to set for review
   
• Click the document review icon 
  
  
  
   
• In the document review dialog, set a date and select a name from the list of Admins & Publishers on the site.
  
  
  
   
• Click Apply
  
  * Once reminders have been set up, reviewers will receive an email notification 90 days before the review date. If the review date is not updated, the reviewer will receive another email notification 30 days before the review date. Once the file is inside the 90 day review window, the reviewer will also see an item to review within their My Tasks area of the Content Management System.

Saving

Click the save button on the Edit Tab and choose the desired save option.  

• Save Now
  • If you see this option, you are able to save and publish your item immediately to make it live on the website.
  • If you have purchased our School News Mobile App, Administrators or Publishers will also be able to tick the option to send a notification to subscribed app users.  
     
• Save Draft
  • This will allow you to save your item without publishing it, and return to continue editing via the Drafts button on the Home Tab
     
• Send for Approval
  • This option enables you to send an item to be reviewed and approved by either an Administrator or Publisher.  Once approved this item will be made live on the site.  

Downloading Attachments

• Navigate to the attachment you would like to download.
   
• Hover your mouse cursor over the attachment.  The attachments hover menu will appear.
   
• Click the Download icon to instantly download a copy of the file.